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Landlord Gas Safety Certificate and Boiler Service As a landlord, it's your responsibility to ensure all gas appliances, flues and chimneys undergo annual checks. You must also provide a copy to your tenants. If the engineer determines that an appliance or installation as being immediately dangerous, they will request permission to shut off the gas supply and suggest that inspection hatches be installed. What is a Gas Safety Certificate? A landlord gas safety certificate is a document which demonstrates that all of the rented property's gas appliances and flues have been examined by a certified gas engineer. The landlord must arrange for an annual gas inspection for each rental property they own at least once a year. Gas Safe registered engineers carry out the inspection and check that all pipework, appliances and flues comply with safety regulations. Landlords are also required by law to provide their tenants with copies of the CP12 Gas Safety Certificate (Gas Safety Record) at the end of each year's gas safety inspection and test. The certificate should be given to current tenants within 28 days of the Gas Safety inspection and given to new tenants at the beginning of their tenure. CP12 is an abbreviation used for the CORGI Proforma 12 which was used by the Council for Registered Gas Installers (CORGI) before it was replaced by the Gas Safe Register in 2009. The form includes the date of the most recent gas inspections and tests, the results, any actions required to be taken, and the name and the title of the engineer that conducted the test. If the Gas Safety check highlights any issues with a gas appliance the engineer will provide advice on what should be done to ensure it is safe for use. If an appliance is deemed dangerous immediately or abnormally dangerous the gas supply should be turned off until the issue has been resolved. If a tenant does not permit access to the gas safety checks to be carried out the tenant is guilty of a criminal offence. A landlord can ask the courts for an injunction should it be necessary, but it is usually much easier to simply send a well written letter stating why it is essential that the checks are made and what they will involve. This should entice tenants who are hesitant to let access to the property. If not the landlord has to begin the eviction process. How often should I renew my Gas Safety Certificate? By law, landlords and agents for letting are required to conduct an annual safety check of the chimneys and gas appliances that they provide to their tenants. This is done to ensure that the appliances are safe to use and to ensure that there aren't gas leaks within the property. Gas inspections are an essential responsibility for landlords, and they must ensure they are conducted by a licensed engineer. The Gas Safety Certificate, formerly known as the Gas Safety Check Record, is a legal document which confirms that an engineer has completed a gas inspection in the last 12 months. It is issued to the landlord and must be handed over to the tenant as proof of the safety of the gas supply. It is valid for a time of 12 months, and must be renewed annually. A landlord who is unable to provide the Gas Safety Certificate for their tenants could be fined. It is therefore crucial for landlords to have their Gas Safety checks carried out in a timely manner and keep a copy of the documentation in case a tenant needs it. Installing inspection hatches in all gas appliances is a good idea, because it lets engineers gain access to the appliances to conduct annual inspections. If the appliance is deemed to be at risk during an inspection the engineer will declare it to be at risk and shut off the boiler and recommend that tenants not to use it until the inspection hatch is installed. Landlords must also give their tenants at least 24 hours' notice prior entering the property to conduct Gas Safety Checks. This allows the tenants to prepare for the visit and grant permission if necessary. If a tenant does not permit the engineer to enter the landlord should send a letter to them explaining why it is necessary and what will happen if they don't follow through. If the tenant refuses to allow the engineer entry, the landlord could decide to evict the tenant under section 21 of the 1988 Housing Act. What is the consequence if you don't possess a Gas Safety Certificate? In short it's the landlord's legal responsibility to ensure that their property is equipped with a valid gas safety certification before tenants move in. Failure to adhere to the law can lead to a landlord being prosecuted or being fined a significant amount. The regulations stipulate that landlords must also furnish copies of the gas safety certificates to their tenants upon request. Gas Safe registered engineers must visit the rental property of the landlord in order to perform an inspection of the gas supply to all gas appliances. During the inspection, an engineer will identify any issues that could pose a risk to tenants. They will issue a CP12 gas safety certificate that is also known as the Landlord Gas Safety Record or a Gas Safety Certificate. This is an important document that every tenant should keep. This document contains information about gas installations in a rental home and the dates they were tested as well as their expiration dates. It can help tenants spot any issues with the appliances or installation and ensure that they know how to contact an Gas Safe engineer to have them checked. Landlords are required to provide their current and new tenants with a gas safety check report within 28 days of the date that the engineer visits their property. The landlord must also provide the copy of CP12 at the beginning of the lease. Landlords who fail to provide an original copy of the gas safety certificate could be prosecuted under the regulations and may be subject to unlimited fines or a six-month imprisonment. The same way landlords must ensure that carbon monoxide detectors are working in their properties and arrange for them being checked every month. The landlord is accountable for repairing any alarm that doesn't work. The rules around this are applicable to private, council and housing association landlords, as well as to licensable houses of Multiple Occupation (HMOs). In June 2017 In June 2017, the High Court ruled that it was illegal for landlords to send Section 21 notices without providing their tenants with a valid Gas Safety Certificate. The ruling was by reference to the law which states that landlords with assured shorthold tenancies must obtain an approved gas safety certificate for their property before tenants move in. How do I get a Gas Safety Certificate (GSC)? Landlords are required by law to ensure that the gas appliances, flues, and pipework in their properties are safe for tenants. This is covered by the Gas Safety (Installation and Use) Regulations 1998. To comply with landlord safety certificate , landlords must organize annual gas inspections of all gas appliances and flues that they provide for use within the property. This is known as a CP12 Gas Safety Certificate, and it has to be completed by a qualified Gas Safe Registered Engineer after each inspection. Landlords should consider conducting a boiler inspection at the same time as the CP12 inspection. This will ensure that all gas appliances are operating properly and safely. Gas engineers can offer the combination CP12 inspection and boiler service at a reasonable cost. They will examine the seals on boiler burners as well as look for leaks and cracks within the flue system and clean the heat exchanger and carry out general maintenance. The CP12 is often called “landlord's gas safety certificate” however it's actually called the Gas Safety Record Documentation. It outlines the outcomes of all safety inspections and details of any actions or issues that require attention. Landlords must provide their tenants the CP12 document no later than 28 days after the Gas Safety Check is completed. It is crucial that landlords and letting agents only permit Gas Safe registered engineers access to the property for safety inspections and maintenance. It's a good idea to educate tenants on the importance of allowing access and explaining that the gas engineer will help keep them safe from carbon monoxide poisoning. If the tenant does not permit access the agent or landlord must outline the legal obligations in writing. They should then go to the property and force entry if necessary. Gas Safe ID cards should be requested by tenants prior to they are allowed to enter the property. This will confirm that the engineer is qualified to work on your home's systems and can therefore be trusted to perform the safety inspection. Be aware that a gas engineer can legally remove faulty equipment or cut off the gas supply in case of need.